Camp Abs Updates

The Swing City Meetup covered several key points. Filchy and other members discussed the need for vehicle passes, with specific requests from Nicholas Barone, Lisa Ramsay Wilson, and others. The importance of using the website's partnering function for better coordination was emphasized. Lisa Ramsay Wilson highlighted the need for kitchen shift sign-ups and dietary preferences. The group also discussed the logistics of RV placements, power needs, and the importance of MOOP (Matter Out Of Place) duties. Upcoming meetings and tasks, including a camp meeting and breakdown plans, were outlined. The meeting concluded with a reminder to finalize camp placements and ensure all necessary preparations are in place.

Action Items

• [ ] @Christopher Filkins - After receiving Ryin’s email, send a notice to the relevant crew about the missing lira/swivel so they can coordinate donation and distribution of rigging gear.
• [ ] @Christopher Filkins - Arrange for a second early-access Burning Man ticket for KC’s friend once their involvement with the camp is confirmed.
• [ ] @Christopher Filkins - Once Dean provides the updated RV information, compile all RV-related invoices into a single consolidated invoice and send it out to the RV group.
• [ ] @Christopher Filkins - Schedule and hold a short internal meeting within the next few days to finalize shade structure dimensions, select fabric, and arrange for fabrication at the fabric district.
• [ ] @Christopher Filkins - Change the MOOP project dates in the admin system to use the correct current year instead of 2025.
• [ ] @Christopher Filkins - Schedule a working session for tomorrow with Lisa to ensure kitchen shifts are correctly configured in the admin system and ready for announcements.
• [ ] @Christopher Filkins - Send a follow-up email to everyone who responded to the MOOP survey, including the correct time slot and any additional details they need.
• [ ] @Christopher Filkins - Send another batch of emails tomorrow to all camp members covering camp interviews, bios, photos, and infrastructure setup.
• [ ] @Christopher Filkins - On receipt of Lance’s email about the extra meal plans, adjust the camp’s meal plan records in the admin system so that both purchases are properly tracked.
• [ ] Add your needed items (such as a Burning Man pass, vehicle pass, refrigerator, suitcase, etc.) to the Swing City Wish List on the website.
• [ ] Coordinate with Nick on how to distribute vehicle passes and tickets for the upcoming trip up to Burning Man.
• [ ] Use the partnering function on the Swing City website to form partnerships with Zep and Alex (and other crew members) so your group is recognized as a unit in the admin system.
• [ ] Form a partnership on the website for yourself and Chloë, Thaddaeus, Brett, Grace, and any remaining crew so everyone is grouped together administratively.
• [ ] Send a message to swingcityops@gmail.com about the missing lira/swivel equipment so the team can gather and redistribute what’s available.
• [ ] Bring the unused swivel you previously used for aerial fabric to support the camp’s aerial setup.
• [ ] Provide your friend Brittany with the Swing City online registration link and help them complete all required paperwork and applications.
• [ ] Email the two friends who purchased low-income tickets asking them to get fully involved with the camp’s build process right away.
• [ ] Send a note to swingcityops@gmail.com explaining your situation and requesting an early-access Burning Man ticket for your friend.
• [ ] Call Vee tomorrow to discuss joining SCAT and confirm her participation.
• [ ] Look for the existing neon welcome sign or similar indicator and verify its wording and condition before the next camp meeting.
• [ ] Add Dean to the RV/Slack Lines WhatsApp group and brief him on RV power details and expectations.
• [ ] Add Dean to the RV/Slack Lines WhatsApp group and educate him on RV power logistics and related expectations.
• [ ] Update Filchy by tomorrow morning with the latest information on RV pump-out arrangements and individual invoices so he can consolidate them into a single invoice for everyone.
• [ ] Investigate Sierra Site Services’ voucher policy separately and report back whether vouchers are required for their services.
• [ ] Set up preceptor meetings for kitchen volunteers who are scheduled to work shifts so they understand their roles and responsibilities.
• [ ] Create and publish the burn-week meal plan shifts in the admin area, ensuring the dates are correct, so participants can sign up.
• [ ] Send an email to swingcityops@gmail.com explaining that you bought two meal plans for yourself and Shane so the camp can handle those entries.
• [ ] Enter the footprint and dimensions of your hexayurt camping structure into your profile under the placement section so site layout can be planned around it.

Outline

Meeting Kickoff and Attendance

• Filchy greets Elisa, who is trying to figure out how to use Zoom on her iPhone.
• Filchy notes that Elisa hasn't attended a meeting in a while and mentions the frequency of meetings is increasing.
• Nicholas Barone joins the meeting, and Filchy greets him and other attendees, including Arturo, Mauricio, and Lisa Ramsay Wilson.
• Mauricio shares his experience with LASIK and glasses, and Filchy and Mauricio discuss aging and glasses.

Catching Up and Personal Updates

• Filchy and Mauricio discuss Mauricio's adventures in LA and his current life in New York.
• Lisa Ramsay Wilson mentions her ring light around the meeting, and Filchy greets Chloe and Thaddaeus.
• Chloë Wooton explains her relationship with Thaddaeus and their involvement in the camp.
• Filchy and Shane discuss the locations of Lance and Brett, and Lance clarifies his previous meeting attendance.

Meeting Logistics and Vehicle Passes

• Filchy explains the need for vehicle passes and mentions that Alfred, Jesse, and he need them.
• Nicholas Barone confirms he will be driving with Hunter and coordinating tickets.
• Filchy discusses the importance of having vehicle passes and mentions the need for a wish list on the website.
• Lisa Ramsay Wilson mentions her need for a vehicle pass for the kitchen truck, and Filchy confirms it will be part of the meeting notes.

Partnerships and Team Coordination

• Filchy emphasizes the importance of using the partnering function on the website to group people together.
• Mauricio and Zep discuss their travel plans and the need to form a partnership for better coordination.
• Chloë Wooton mentions that she and her group are not fully partnered yet but will do so soon.
• Filchy explains the process of assigning shifts and the flexibility needed for changes on Playa.

Kitchen Shifts and Meal Plans

• Lisa Ramsay Wilson explains the kitchen shifts and the need for people to sign up for their meal plan shifts.
• Filchy mentions the importance of dietary preferences and the need for people to fill out the dietary survey.
• Jesse Wellens discusses the placement of RVs and the need for speakers for the kitchen.
• Lisa Ramsay Wilson and Jesse discuss the need for a DJ setup in the kitchen and the possibility of having a party.

Build Week and Camp Setup

• Filchy discusses the importance of having tools with names marked on them to avoid loss.
• Lance inquires about SCAT involvement and mentions his climbing equipment.
• Hunter and Filchy discuss the need for climbing equipment for the rig and the importance of safety.
• Nicholas Barone confirms the need for a meeting on the shade and the fabric district.

Project Management and Communication

• Filchy mentions the need to set up projects and the importance of communication through the website.
• Lisa Ramsay Wilson and Filchy discuss the need for pre-meetings for kitchen leads and the creation of shifts.
• Cori asks for interest in the welcome committee, and Filchy explains the process of joining.
• Filchy and Lisa Ramsay Wilson discuss the importance of the welcome committee and the need for signage.

Breakdown and Camp Cleanup

• Filchy explains the process of breakdown and the importance of participation.
• Lisa Ramsay Wilson mentions the all-camp meeting before the burn to discuss breakdown and leave schedules.
• Filchy emphasizes the importance of checking out of sites correctly to prevent trash issues.
• Dean Z discusses the need for RV power converters and the importance of having the correct amperage.

Final Questions and Clarifications

• Filchy answers questions about the meal plan and the process of giving tickets to others.
• Eric B inquires about space for a hexayurt, and Filchy and Lisa Ramsay Wilson explain the placement process.
• Filchy and Lisa Ramsay Wilson discuss the importance of having accurate information on the website for placement.
• The meeting concludes with Filchy thanking everyone for their participation and addressing final questions.